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Monographic Acquisitions Student Specialist

Posted 31 March, 2016. Position filled 12 April, 2016


Acquisitions & Rapid Cataloging Services (Suzzallo/Allen Libraries)

Job Title:

Monographic Acquisitions Student Specialist

Date Posted:

31 March, 2016

Closing Date:

12 April, 2016

Number Available:




Start Date: Immediately


12-15 hours per week, Monday - Friday, 8:00 am-6:00 pm, exact schedule to be arranged


Assist in the daily operations of the monographic acquisitions section of the Acquisitions and Rapid Cataloging Division. Duties as assigned include:

  • Maintaining shelf and workspace organization for acquisitions areas
  • Sorting and unpacking books and other incoming purchased material
  • Verifying incoming materials for correctness and receiving in the Libraries' Ex-Libris Alma database
  • Using the Libraries' Alma database and OCLC, search and create records as needed for orders and gifts, identify duplication, receive and update records for incoming purchased books and other materials
  • Expediting cataloging of certain categories of incoming materials
  • Assisting in ordering procedures, and claiming of open orders
  • Other acquisitions and general office duties as assigned

      Required Qualifications:

      • Strong language skills (written and verbal)
      • Ability to type/key accurately and with speed
      • Ability to perform very detailed, routine work with accuracy
      • Knowledge of MS Office Word and Excel
      • Able to follow directions with minimal supervision and maintain scheduled hours
      • Able to lift 45-pound boxes
      • Reading knowledge of one European language (French, German or Italian)


      Desired Qualifications:


      • Prior library work experience
      • Experience with library databases such as ExLibris Alma and OCLC
      • Reading knowledge of an additional European language (Spanish, or a Nordic language such as Swedish or Norwegian)
      • Able to work at least three consecutive quarters and summer

      Other Details:

      Excellent opportunity to gain experience in the academic library technical services/acquisitions field. Information School students are encouraged to apply. The position is conveniently located on campus and the hours are flexible.

      Application Process:

      1. Complete a UW Libraries student job application form. To ensure compatibility and consideration, complete the application form using Adobe Reader (some programs, including versions of Mac Preview, are not fully compatible with PDF forms).
      2. Submit the following by uploading them to the Library student employment online dropbox:
        • Application form
        • Cover letter
        • Resume
        • Spring quarter 2016 schedule

      Selected applicants will be contacted for an interview.

      For additional information or questions regarding student job opportunities, or for assistance with the application process, please contact the Student Employment Coordinator, UW Libraries:
      Erik Dahl