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Special Collections (Suzzallo/Allen Libraries), Cataloging Assistant

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Open until 11:45 pm, 5 April, 2013. Opens 25 March, 2013.


Special Collections (Suzzallo/Allen Libraries)

Job Title:

Cataloging Assistant

Date Open:

25 March, 2013

Closing Date:

Open until 11:45pm, 5 April, 2013

Number Available:


Start Date: Immediately


$9.19 per hour.


8-10 hours per week.

Schedule to be arranged for hours between 8:00-5:00, Monday - Friday.


  • Researches and compiles biographical and historical information to assist cataloger in creating and enhancing catalog records and descriptions of rare books, archival, manuscript, visual and other materials held by Special Collections. This research will involve the use of a variety of primary and secondary resources (online, print, in-house) and initiative.
  • Performs bibliographic searching on OCLC (WorldCat or Connexion) for cataloging copy.
  • May be trained to edit or add information to catalog records and/or EAD finding aids to archival collections.
  • Other duties as assigned.


Required Qualifications:


    • Must be highly detail-oriented.
    • Excellent research skills.
    • Able to follow complex directions and report on work both verbally and in writing.
    • Familiarity with the library catalog (MARC format, Library of Congress subject headings and classification, Dewey classification, etc.).
    • Proficiency with computer applications and able to perform accurate data entry.
    • Ability to work independently with minimal supervision.


    Desired Qualifications:


      • Experience with OCLC Connexion and/or Innovative software.
      • Coursework in cataloging.
      • Strong subject background or interest in one of the following areas: Pacific Northwest history, American literature, historical children's books, or history of the book.
      • Working knowledge of a language other than English.


      Other Details:



        An essential component of this position is the ability to work in a secure (i.e. limited access) environment, carefully handle unique, rare, or fragile items to ensure their long-term preservation, and occasionally deal responsibly with material of a sensitive or confidential nature.

        Application Process:

        1. Complete a UW Libraries student job application form. To ensure compatibility and consideration, complete the application form using Adobe Reader. Some programs, including versions of Mac Preview, are not fully compatible with PDF forms.
        2. Submit the following by uploading them to the Library student employment online dropbox.
          • Application form
          • Cover Letter
          • Resume

        Selected applicants will be contacted for an interview.

        For additional information or questions regarding student job opportunities, or for assistance with the application process, please contact the Student Employment Coordinator, UW Libraries:
        Erik Dahl