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UW Libraries Circulation Policies

Contents

  1. Borrowing Materials
  2. Loan periods
  3. Course Reserve
  4. Reference materials
  5. East Asia Library Special Collections
  6. Assistance for Physically Challenged Users
  7. Renewing Materials

Borrowing Materials

The East Asia Library is open to use by faculty, students, and staff of the University of Washington. Individuals and representatives of organizations not affiliated with the University are welcome to use the reading room, the open book stacks, and certain library services during their in-person visits.   Eligible off-campus users (including graduate students from other institutions) may apply for borrower cards at Library Account Services in Suzzallo Library. The telephone number is (206) 543-1174. Current members of the University of Washington Alumni Association and the Friends of the Libraries have borrowing privileges.

Some of the collections of the East Asia Library are kept in closed stacks. UW-affiliated borrowers may place retrieval requests for most titles online. Library use only materials may be requested in person at the Information Desk, via e-mail to uwlib-ealcirc@lib.washington.edu, or by telephone (206) 543-4490. Visitors to the library who do not have borrowing privileges may request that books and other items retrieved from the closed stacks be kept behind the Information Desk for one week for their use.

Back issues of journals are in remote storage location and may be requested online.

Additional information on access and borrowing policies for the university libraries can be found on the Borrowing and Delivery page of the main library.

Loan Periods

Item Faculty and academic staff Graduate students Undergraduates and staff Off-campus borrowers
Books 12 weeks
12 weeks
4 weeks 4 weeks

Periodicals

7 days 7 days 7 days 7 days
Newspapers Do not circulate Do not circulate Do not circulate Do not circulate

Microfilms

(non-renewable)

12 weeks
12 weeks
4 weeks 4 weeks
Microfiche 7 days 7 days 7 days 7 days

Video & Cassettes

& CDs

(non-renewable)

1 week 1 week 1 week 1 week

Reserve

(non-renewable)

Designated by the

course instructor

Designated by the

course instructor

Designated by the

course instructor

Designated by the

course instructor
Reference Library use only Library use only Library use only Library use only
Special Collections

Special request and

Library use only

Special request and

Library use only

Special request and

Library use only

Special request and

Library use only

Course Reserves

Reserve materials are shelved at the Information Desk. Listings of titles can be found under Course Reserve in the Libraries Catalog, searched by course and number or instructor's last name. A folder containing lists of reserve materials organized by instructor is also available at the Information Desk.

Reserve materials circulate for varying lengths of time as designated by the instructor and must be returned to the Information Desk of the East Asia Library. Reserve materials cannot be renewed.

Reference Materials

Reference materials are designated for "Library Use Only" and may not be checked out for a short period of time, except by special permission of the appropriate area studies librarian or the EAL Director.

Some reference materials shelved in the general stacks are restricted to library use only.

East Asia Library Special Collections

The East Asia Library's special collections are available with limited access to members of the UW community, visiting scholars, and the general public. The EAL special collections contains mainly valuable and unique rare books as well as other types of materials that require special security and preservation measures to ensure they will be available for years to come. We ask your patience and understanding since we must balance between making these materials accessible and preserving our rare and fragile collections.

Availability of Materials

All EAL special collections are non-circulating. All materials are housed in secure, non-browsing stacks and are retrieved for users upon request.

EAL special collections are available during the hours that the EAL is open, and materials need to be requested 48 hours prior to your visit.  The retrieved materials will be on hold at the Information Desk for you for up to three days. The holds can be renewed after each use. EAL special collections materials can only be used in the East Asia Library. Some EAL special collections are housed in Suzzallo/Allen library's Special Collections department. Those materials are subject to the terms and conditions established by the Special Collections.

Please check the hours and policies of Special Collections when accessing those materials.

Assistance for Physically Challenged Users

The East Asia Library is wheelchair accessible. Staff members are available to assist physically challenged users in locating and obtaining library materials.

Renewing Materials

Most books can be renewed online. You may also e-mail East Asia Library Circulation. Please include the following information in your e-mail: (1) Your Name. (2) Your Borrower's Barcode Number. (3) Title of the book(s) to be Renewed. You can also renew your book(s) in person. Also check the UW renewing materials policy for questions and concerns.