General Information

Cataloging and Metadata Services


Cataloging and Metadata Services has 31 members, including 11 librarians and 20 classified staff.


Cataloging and Metadata Services was formed in July, 2012, from sections of the former Monographic Services and Serials Services divisions.

The department is comprised of five units:

  • Database Management
  • International Studies Cataloging
  • Monographic Cataloging
  • Serials Cataloging
  • Special Materials Cataloging

The Monographic, Special Materials and International Studies Cataloging units perform complex copy and original cataloging.  The Monographic Cataloging Unit covers most of the humanities, social sciences and sciences in Western languages.  The International Studies Cataloging Unit handles materials in Near Eastern, Slavic, South Asian and Southeast Asian languages.  The Special Materials Cataloging Unit handles non-book materials, as well as many books in a variety of languages and subjects.  Staff from the three units also provide subject cataloging for digital projects. The Monographic Cataloging, International Studies Cataloging, and Special Materials units are self-managing.

The Serials Cataloging Unit performs complex copy and original cataloging of serials in print and electronic formats in all languages.

The Database Management Unit is responsible for on-going maintenance activities such as corrections, including those resulting from authority processing and daily OCLC loading.  Other activities include retrospective cataloging of the pre-76 U.S. Documents collection.


The department catalogs according to Resource Description and Access (RDA) and LC-PCC Policy Statements.  Library of Congress classification and subject headings are used for everything except medical materials in the Health Sciences Library, which receive National Library of Medicine classification and Medical Subject Headings (MeSH).  The Libraries uses the OCLC bibliographic utility, the Alma consortial library system and the Primo discovery system.  Cataloging and Metadata Services has OCLC Enhance authority for the Books, Computer Files, Scores, and Visual Materials formats, and CONSER authentication for Serials.  Significant changes to copy cataloging records are made in WorldCat (network level cataloging).  The department participates in the Program for Cooperative Cataloging by contributing serial records (CONSER) at the level of the CONSER standard record, bibliographic records (BIBCO) at the level of the BIBCO Standard Record, name authority records (NACO) and subject headings (SACO).  Cataloging for digital collections in CONTENTdm is done using Dublin Core.