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Archives Processing Assistant for the Norman B. Rice Papers - Suzzallo/Allen

Posted August 1, 2022. Closes August 22, 2022.


Special Collections

Job Title:

Archives Processing Assistant for the Norman B. Rice Papers

Date Posted:

August 1, 2022

Closing Date:

August 22, 2022

Start Date: Immediately - beginning of Fall term 2022 for incoming students

Number Available:



$17.27 per hour.



Regular business hours M-F 9-5. Flexible from quarter to quarter.


Work in Libraries Special Collections with Pacific Northwest Curator and team members to process and describe the Norman B Rice papers. Norm Rice was the 49th mayor of Seattle, serving two terms from 1990 to 1997. He was Seattle's first elected African-American mayor.

  • Assistants will organize and describe political and personal materials in the collection: papers, framed honors, plaques, photographs, newspapers, scrapbooks, cameras, books, magazines, correspondence, photo albums, posters, VHS tapes, DVDs, CDs, cassettes, and related ephemera.
  • Search complex printed and online catalogs in support of adding materials to Special Collections.
  • Arrange and describe archival collections according to Describing


  • A Content Standard, and other standards in consultation with the Curator and Processing Archivist.
  • Prepare inventories and finding aids of archival collections using a variety of software, including XMetal, Google Drive, Microsoft Excel
  • Research, write, compose, edit and/or revise electronic documents
  • Re-house materials as necessary
  • Retrieve and re-shelve record storage boxes
  • Perform research using primary and secondary sources on the historical context of the collection

    Required Qualifications:

    • Interest in African-American history and culture.
    • Competent in MS Excel.
    • Excellent handwriting and communication skills.
    • Professional attitude, strong attention to detail and ability to stay self-motivated and complete all tasks assigned in a timely manner.

    Desired Qualifications:

    • Experience working with museum, library, or historical collections or equivalent a plus.
    • Previous archival research a plus.

    Other Details:

    Training provided in archival processing, describing, and other work with collections.

    Application Process:

    1. Prepare the following supplemental materials. A single PDF or Microsoft Word file is preferred.
      • Resumé
      • Cover letter
      • Please include contact information for two references
    2. Activate UW G Suite for your NetID if you have not already done so.
    3. Log in to the Google forms site with your UW NetID account to fill out an application form and upload your resumé and cover letter.

    Selected applicants will be contacted for an interview.

    Governor Inslee’s Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination.

    For additional information or questions regarding student job opportunities, or for assistance with the application process, please contact the Student Employment Coordinator, UW Libraries:

    Erik Dahl