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Permission to Use Images

To request permission to use Special Collections images please read the following information and submit the appropriate form.

Publication or Other Uses

Once you have ordered a print or scan, or have downloaded an image from our website, you cannot use it for anything other than classroom use, student projects, personal display, or research without requesting formal permission. For all other projects (for example, publication, broadcast, products, commercial display, websites, etc.), you must submit an Application for Permission for Use form to obtain permission to use the photographs. Once you have submitted your application, you will receive an invoice for use fees and a letter granting you permission to use the image in your project. It will give you the credit line that you are required to use with the image.

Use of Special Collections materials are subject to a use fee charged per image or a standard service fee. Promotional use of an image is included with use fees. Lower fees may be negotiated for use of large numbers of images.

Note: If you want to order scans or digital prints, you must fill out the Reproduction Request Form.


Required Credit Line

The required credit line for use of images from Special Collections is: University of Washington Libraries, Special Collections, [plus the negative or identification number]. The negative number is provided with the image and is a letter + number combination such as UW13452, Hegg 1234, NA1275. A typical credit line would be, University of Washington Libraries, Special Collections, UW13452. In the case of film or television use, the negative number is not necessary. In certain circumstances, such as signage or product use, a credit line may not be required. Please Contact Us for further information.


Use Fees

Printed materials (book, journals, catalog, newspaper, etc.)

# of Copies Cost per image
0 - 1,000 none, but $11.56 service fee applies
1,000 - 9,000 $28.90
10,000 - 49,000 $40.46 Non-profit $28.90
50,000 - 74,000 $86.70 Non-profit $28.90
75,000 + $115.60 Non-profit $28.90

Film/TV - Standard

Distribution Cost
Local $28.90 Non-profit $28.90
National $86.70 Non-profit $28.90
Worldwide $115.60 Non-profit $28.90

Film/TV - Non Standard

Distribution Cost
Non-Standard (cable) $86.70 Non-profit $28.90
Non-Broadcast $86.70 Non-profit $28.90
Home video $86.70 Non-profit $28.90
CD Rom/DVD/Web $86.70 Non-profit $28.90


Multiple Media Distribution $346.80 Non-profit $115.60
Commercial /Advertising $115.60 Non-profit $28.90
Exhibition/Display $86.70 Non-profit $28.90
Products & other uses $86.70 Non-profit $28.90